Sennybridge, Wales, LD3 8PN
Job Summary
This is an exciting opportunity for a candidate with an established background in Estates Facilities Management who is now looking to further develop their career.
The UK Defence Training Estate (UK DTE) Estate Facilities Manager (EFM) for Wales and West Midlands is part of the UK Training arm of Defence Infrastructure Organisation (DIO) Regional Delivery (RD) Overseas and Training Region (OS&Trg). The post holder is responsible for managing the delivery of Billable Works Services (projects) on behalf of our customer, through the lifecycle process in accordance with the Training Estate Support Contract (TESC) and DIO policy, working in collaboration with the Industry Partner.
The post holder is responsible for providing advice and direction to stakeholders, both internal and external, on the management and operation of the TESC contract. Act as First Point of Contact for Area of Responsibility.
The Wales and West Midlands Region is responsible for sites from Pembrokeshire in West Wales across to Pembrey in South Wales to Sennybridge in Mid Wales up to Capel Curig in North Wales and across to Swynnerton and Nesscliff and their associated smaller sites in the West Midlands. The Estate Facilities Manager’s (EFM) Area of Responsibility will cover all locations but will concentrate on specific locations in Pembrokeshire, Pembrey, and Sennybridge. The EFM is Line Managed by the Wales and West Midlands Region Senior Estates Facilities Manager (SEFM).
This position is advertised at 37 hours per week.
Job Description
Be the primary point of contact for delivery of delegated Billable Works within your Area of Responsibility, working closely with the Industry Partner. This includes positively addressing issues in a timely manner and escalating as appropriate.
In support of the Overseas Training Infrastructure Cell (OTIC) plan and deliver the Command Infrastructure Delivery Plan (CIDP) through the project delivery lifecycle to include RDEL, CDEL and other funding programmes.
Use of the DIO Infrastructure Management System (IMS) to monitor for delivery and actions required to progress, invoice and complete works.
Attend site pre start and completion handover meetings. Inspect works to agree delivery to the required specification.
Review and monitor progress of works against projected in year delivery, highlighting any programme issues as appropriate and provide related reports as required.
Collaborate with Land Management Services in the development of Billable Works Services for the Tenanted Estate and provide Contractual advice when needed.
Maintenance and review of forwards works plans including further development of tasks.
Chair (Co-Chair) and attend the Site Infrastructure Monthly Meeting (SIMM), which briefs the Head of Establishment (Regional Commander) on progress against TESC Core Contract Services, in accordance with DIO Standard Operating procedures (SOPs) and How to Guides (H2Gs).
Attend the ESC Regional Infrastructure Monthly Meeting (RIMM) which briefs the Assistant Head UK DTE on delivery progress against Billable Works Services.
Review and update all Area of Responsibility site risks monthly, ensuring they are documented on the DIO Risk Register and have mitigation plans in place.
Working with other DIO and IP staff to ensure that actions from inspections/audits etc are carried out in a timely manner and if funding is required this is processed in accordance with the contract and in collaboration with IP and DIO staff.
Manage interfaces and relationships with UK DTE Wales and West Midlands, Industry Partner, IP, in house providers, other elements of DIO and external organisations on matters impacting on the estate and infrastructure.
Support across the rest of the Region where and when needed - particularly supporting the team to ensure that UK DTE Wales and West Midlands priorities are resourced and delivered. This will mean working across the whole of UK DTE Wales and West Midlands if that is required to meet business outputs.
Support sites with the analysis of asset condition data to identify assets that do not meet Ops Trg standard, finding opportunities to improve the estate and managing works packages to retain military training outputs.
Provide Contract advice and guidance, elevating to SEFM when required.
Adhere and promote ISO 44001 collaborative working practices and principles.
Manage and monitor Industry Partner performance in line with the TESC contract, escalating to the SEFM where necessary.
When required by the UK DTE HQ, support delegated Billable Works assurance tasks, including High Value Works Audits, Works in Progress and Retrospective Audits in accordance with Practitioners Guide EM/02.
Chair and attend TESC governance meetings in accordance with TESC timelines.
Attendance at Meetings as required or directed by SEFM.
Support MOD sustainability policies.
Be the primary point of contact for delivery of delegated Billable Works within your Area of Responsibility, working closely with the Industry Partner. This includes positively addressing issues in a timely manner and escalating as appropriate.
In support of the Overseas Training Infrastructure Cell (OTIC) plan and deliver the Command Infrastructure Delivery Plan (CIDP) through the project delivery lifecycle to include RDEL, CDEL and other funding programmes.
Use of the DIO Infrastructure Management System (IMS) to monitor for delivery and actions required to progress, invoice and complete works.
Attend site pre start and completion handover meetings. Inspect works to agree delivery to the required specification.
Review and monitor progress of works against projected in year delivery, highlighting any programme issues as appropriate and provide related reports as required.
Collaborate with Land Management Services in the development of Billable Works Services for the Tenanted Estate and provide Contractual advice when needed.
Maintenance and review of forwards works plans including further development of tasks.
Chair (Co-Chair) and attend the Site Infrastructure Monthly Meeting (SIMM), which briefs the Head of Establishment (Regional Commander) on progress against TESC Core Contract Services, in accordance with DIO Standard Operating procedures (SOPs) and How to Guides (H2Gs).
Attend the ESC Regional Infrastructure Monthly Meeting (RIMM) which briefs the Assistant Head UK DTE on delivery progress against Billable Works Services.
Review and update all Area of Responsibility site risks monthly, ensuring they are documented on the DIO Risk Register and have mitigation plans in place.
Working with other DIO and IP staff to ensure that actions from inspections/audits etc are carried out in a timely manner and if funding is required this is processed in accordance with the contract and in collaboration with IP and DIO staff.
Manage interfaces and relationships with UK DTE Wales and West Midlands, Industry Partner, IP, in house providers, other elements of DIO and external organisations on matters impacting on the estate and infrastructure.
Support across the rest of the Region where and when needed - particularly supporting the team to ensure that UK DTE Wales and West Midlands priorities are resourced and delivered. This will mean working across the whole of UK DTE Wales and West Midlands if that is required to meet business outputs.
Support sites with the analysis of asset condition data to identify assets that do not meet Ops Trg standard, finding opportunities to improve the estate and managing works packages to retain military training outputs.
Provide Contract advice and guidance, elevating to SEFM when required.
Adhere and promote ISO 44001 collaborative working practices and principles.
Manage and monitor Industry Partner performance in line with the TESC contract, escalating to the SEFM where necessary.
When required by the UK DTE HQ, support delegated Billable Works assurance tasks, including High Value Works Audits, Works in Progress and Retrospective Audits in accordance with Practitioners Guide EM/02.
Chair and attend TESC governance meetings in accordance with TESC timelines.
Attendance at Meetings as required or directed by SEFM.
Support MOD sustainability policies.
Person specification
Essential Experience And Skills
Full UK Driving Licence (due to rural location of training camps and sites which are not accessible by public transport).
Experienced in the use of Microsoft Office, especially Excel, Word and PowerPoint.
Desirable Experience & Skills
Experience of delivering a wide range of projects / programmes.
Experience of delivering Facilities Management.
Experience of Contract Management.
Use of IMS or Industry equivalent.
Demonstrable experience of collaborative working.
Relevant project or facilities management qualification.
Licences
Full UK Driving Licence - Due to rural location of training camps and sites which are not accessible by public transport).
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Working Together
- Managing a Quality Service
- Delivering at Pace
- Making Effective Decisions
- Communicating and Influencing
We only ask for evidence of these behaviours on your application form:
- Leadership
- Working Together
- Managing a Quality Service
Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Where business needs allow,
some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Candidates Will Be Required To Provide
- CV details to include job history; qualification details and previous skills and experience.
- A Statement of Suitability. (750 Words)
At sift, you will be assessed against the following Success Profiles Behaviours:
- CV, previous skills and experience
- Personal Statement
- Leadership (Lead Behaviour)
- Working Together
- Managing a Quality Service
Applications will be sifted on all Success Profile elements, however, in the event of a significant number of applications, an initial sift will be conducted on the lead behaviour of
Leadership, previous skills and experience and the Personal Statement.
At interview, you will be assessed against the following Success Profiles Behaviours:
- Leadership (Lead Behaviour)
- Working Together
- Managing a Quality Service
- Delivering at pace
- Making Effective Decisions
- Communicating & Influencing
Please provide your evidence using the STAR Technique.
Situation: Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand. Where are you? Who was there with you? What had happened?
Task: The recruitment panel will want to understand what you tried to achieve from the situation you found yourself in. What was the task that you had to complete and why? What did you have to achieve?
Action: What did you do? The job holder will be looking for information of what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lead to the result. Be careful not to take credit for something that you did not do.
Result: Don’t be shy about taking credit for your behaviour. Quote specific facts and figures easily understandable. What results did the actions produce? What did you achieve through your actions, and did you meet your goals? Was it a successful outcome? If not, what did you learn from the experience? Keep the situation and task parts brief.
Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths. When providing your evidence please ensure that you avoid acronyms and company specific jargon.
Application sifting is provisionally scheduled to take place on week commencing: 04 August 2025
Interviews will take place in person at HQ Sennybridge Camp, Sennybridge, Brecon, Powys, LD3 8PN and will be conducted week commencing: 11 August 2025 PLEASE NOTE - these dates may be subject to change depending on business requirements.
A minimum of 2 full working days’ notice will be provided for interviews.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
- Name : Debra Williams
- Email : Debra.Williams598@mod.gov.uk
- Telephone : 07500917257
Recruitment team
- Email : DBSCivPers-ResourcingTeam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.